Transcript: Course Reserves

Introduction to the course reserves system at the University of North Carolina at Chapel Hill Libraries.

Transcript

Hello this short video will explain all aspects of the online reserve system,

which is used for both physical materials as well as electronic materials such as PDFs and links to ebooks.

The fastest way to get there is through your courses Sakai page.

Access will be through the course reserves tab here.

If your course does not have Sakai set up, access will be through the main library website.

So click this here. The first time, and only the first time, you do so you may be prompted to indicate the semester that the course is being taught.

Simply select it from the drop-down list and hit create course and it should take you right to there.

Let’s go there. It will bring you to a page that looks like this.

You can click over here to give yourself a wider view.

Here you will see everything that’s on reserve.

This includes both electronic materials as well as physical materials.

You could theoretically have an e-reserve hosted here for direct access, a book held at the Undergraduate Library, a CD at the Music Library, and a DVD at the Media Resources Center.

They’ll all show up on the same page and students will be able to see where they are all from this page here.

So there’s a number of things we can do here. Let’s start with probably the most important one, adding items.

Click on add reserve items in the left hand side. Up at the top here you’ll see the different types of materials you can add.

Each icon of course indicates a different type of material. You can also import them from other classes you are either teaching or previously taught.

For example let’s add a book chapter and I’ll show you what to do here.

[on-screen typing]

Do take note you only need to fill out the fields with the red asterisks. The other ones are helpful but not really necessary. Feel free to leave them blank.

Down here indicate how you’d like the item to be supplied. You can upload the file if you have a skin on you already.

You can bring something to library if you need to.

You can link to a website or, I want to bring a special attention to this one because it’s the most convenient option, you can have select please have library staff locate and scan the material.

That means that we will go into the stacks, find the material, and scan it for you.

And so basically we’ll take care of all aspects of it, so hit submit item.

Let me show you some other things you can do in this page.

If you have an item that’s an electronic reserve, you can click view item and see it directly. It’ll open it in another tab.

If your course has a large number of items both you and your students can jump to specific ones by using these search bars here.

Just type in the information. It’ll go directly to those items.

Also helpful in organization are tags.

Each individual item can be tagged so students can click on the tag at the top of the screen and it will bring up only those items with those tags.

That can be used for things like week one, or a certain topic, or optional things of that nature. And speaking of students, let’s go to switch to student mode here.

I’m going to show you what it looks like from the students end. As noted earlier students will be able to access their e-reserves by clicking on view item here.

The same way as you. As far as their physical materials are concerned, they can view their call numbers and where there are held by clicking on show details here.

It’ll say which library its being stored at as well as the call number.

And I do want to point out that if we look at it from your end the same screen doesn’t show the call number that’s only visible from the student view.

And in this area that’s actually where you go to add the tags.

So if you want to add or change any of the tags for this class, simply do so and hit Save Changes to tags.

And that will adjust it for that item. Now let me talk about some things on the left hand side here.

Course proxy and full proxy users you may never have to use. The reason is that a proxy user is somebody who has the authority to change your materials for you.

That’s basically going to be a TA and TAs actually automatically get this privilege. It’s set up basically before you even take a look at the class.

So you don’t have to worry about it.

Reserve item usage here shows you how often your electronic materials are used.

I do want to emphasize it’s only electronic materials. The print and other physical materials here will always be 0, even if they’re checked out hundreds of times.

This only keeps track of the electronic materials.

And down here you can jump to your other classes, the ones you’re teaching, will teach, and the ones who have to.

What those will show what you have on reserved for them and you’ll be able to access them all year.

Lastly our contact information is up here at the top.

As always please contact us if you have any questions or concerns.