Guidelines for Faculty and Staff
The Health Sciences Library, along with all other university libraries, has made the switch to a more convenient Course Reserves system. As faculty or staff, you now have more direct access and control on the materials you place on reserve, while still benifiting from the library’s help with any questions/concerns/comments. Explore the topics below to get started!
- ACCESSING THE RESERVES SITE
- NAVIGATING THE RESERVES SITE
- SUBMITTING NEW RESERVE ITEMS
- USING RESERVE ITEMS FROM PREVIOUS SEMESTERS
- CONTACT INFO AND RESOURCES
ACCESSING THE RESERVES SITE
Faculty and staff can access the new course reserves site with or without Sakai.
- With Sakai: Log in to Sakai with your Onyen and password, navigate to your course’s page, and then select “Course Reserves” on the left side of the page. You should be redirected to the main page of your course reserves page.
- Without Sakai: Log in directly to the course reserves page with your Onyen and password. You should be directed to the main page of your course reserves page.
NAVIGATING THE RESERVES SITE
When you log in to the course reserves site as faculty or staff, you will first see the Main Menu screen in Instructor Mode (image below):
A breakdown of the lefthand menu:
- “Log Off (professor’s name)”: This link will simply log you out of the course reserves page.
- “Switch to Student Mode”: This link will allow you to see what your students see when they access the course reserves page. You can make sure links are working properly, and check that certain materials are visible/not visible based on your needs (ex. readings, syllabi, exams, etc).
- “Main Menu”: This link would bring you back to the Main Menu, if you had navigated to a specific course page for example.
- “Instructor Tools” These tools allow professors to navigate their courses, especially useful for those with multiple or previous courses.
- “Current and Upcoming Courses”: This link allows you to add, edit and review materials currently being taught, or in anticpation of the next semester.
- “Previous Courses”: This link allows you to see previous courses, helpful in comparing readings and materials that you might want to clone into a new semester.
- “Full Proxy Users”: This link will take you to a list of people with full access to add, delete and edit course reserves materials in ALL of your courses. Typically TAs should only have access to their specific courses, and are considered Course Proxies.
“Main Menu” This is the home page, so to speak. You will see two types of boxes here:
- “Current Courses”: This box contains courses you currently teach, click into each one to add, delete, and edit materials.
- “Awaiting Supply by Instructor”: This box serves as a reminder that YOU NEED TO SUBMIT MATERIALS! These are items you have added yourself (see section below on how to add), but they require further action from you. Examples include providing a print book for the reserves shelf or providing a PDF for an electronic reading. This box will stay here until you provide materials to the library so we can process them either electronically or on our reserves shelf as print.
SUBMITTING NEW RESERVE ITEMS
When you have selected a specific course from the Main Menu, you will select “Add Reserve Items” to begin:
The form to add items is pretty self-explanatory.
The only part to pay special attention to is the “How will this item be supplied?” section. These are your options:
- I will upload the material (up to 28MB per file): You or a TA will add PDFs, videos, syllabi, etc. You can see these immediately on your course’s reserve page, and your students will see them on the first day of the semester unless otherwise indicated.
- I will bring the material to the library: You or a TA will bring the book, DVD, 3D model, scanned reading to the library and we will place it on our reserves shelf. Until you bring the item to the library, this item will appear in the “Awaiting Supply by Instructor” box on the Main Menu page. The sooner you provide the materials, the sooner we can make them available!
- Please have library staff locate and scan the material: HSL library staff will locate print materials or PDFs and upload them to this item you have created. We ask that you submit these 4 weeks before the start of the semester (Fall by July 1st, Spring by November 1st, and Summer by April 1st), or you may be subject to delays depending on volume of requests.
- The item should link to a website: Create a stable link using this link builder tool created by the Undergradate Library course reserves staff.
USING RESERVE ITEMS FROM PREVIOUS SEMESTERS
This feature allows you to browse items from previous semesters of the course, and quickly import the items into the current course you are working on. First select “Add Reserve Items” then “Import Items” and you will be directed to a list of items used in the previously taught course. Check/uncheck the desired items and click “Import Items” at the bottom. You will now see the items under “Course Home” for your current course.
Contact Info and Resources
Please contact the HSL reserves staff for any questions or concerns: firstname.lastname@example.org.
For a 5 minute walk-through of the course reserve site, click here.
To quickly access the link builder tool, click here.
For suggestions on how to improve this HSL course reserves page, please email email@example.com.
Other physical reserve collections are hosted by the Art Library, Undergraduate Library, Music Library, Media Resources Center, Park Library, Stone Center Library, and School of Information and Library Science Library.